Author Topic: Community Art Table  (Read 1843 times)

Oriana

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Community Art Table
« on: March 18, 2011, 10:56:06 AM »
BAM!

For 2011, PortConMaine Art staff have worked to create an opportunity for all those artists who would like to sell something during the convention but for one reason or another did not make it into the alley (not enough space, not enough time to staff a table, not enough cowbell...). To that end, we are proud to announce the PortConMaine Community Art Table. Click the link below for details on this exciting new opportunity for the convention community!

http://www.portconmaine.com/index.php?option=com_content&view=article&id=46&Itemid=29

:)
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Leannomon

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Re: Community Art Table
« Reply #1 on: March 18, 2011, 01:47:01 PM »
This is really new, I'm curious to see how this goes and hope for the best!

Although I'm curious how some things will be worked out.

Is there payment for the community space? The artist pdf form linked to looks like the same one for the artists alley with the same pricing, which is a little confusing.

Do people who were/are higher up on the waiting list get priority?

"Art Staff will begin accepting submissions for the Community Sale table at 9:00 AM on Friday morning, when the Artists' Alley opens."

-Does this mean that people must wait till the day of the con to submit their pieces or can they register ahead of time?

Hopefully I'm not asking meaningless questions x__x
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Oriana

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Re: Community Art Table
« Reply #2 on: March 18, 2011, 03:32:13 PM »
This is really new, I'm curious to see how this goes and hope for the best!

Although I'm curious how some things will be worked out.

Is there payment for the community space? The artist pdf form linked to looks like the same one for the artists alley with the same pricing, which is a little confusing.

Do people who were/are higher up on the waiting list get priority?

"Art Staff will begin accepting submissions for the Community Sale table at 9:00 AM on Friday morning, when the Artists' Alley opens."

-Does this mean that people must wait till the day of the con to submit their pieces or can they register ahead of time?

Hopefully I'm not asking meaningless questions x__x

There is no payment for the table. I think there will be a limit on the amount people can bring, but Arch needs to clarify that and put it into the description.

Arch will also update the page with information as we figure it out. It's a first time doing it, so there will be kinks to work out. It's like the first year of the garage sale.

I don't think the list has anything to do with this. This is separate, anyone can bring things to sell.

Yes. You bring in your work the day of the convention, just like the garage sale. Basically: this is a garage sale style event for the artist alley. We'll see how it goes. :) If you sent it ahead of time we might lose your work/damage it. This way things are brought and sold weekend of with no worry of anything becoming lost or damaged.

Good questions, thank you. :)
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Leannomon

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Re: Community Art Table
« Reply #3 on: March 18, 2011, 03:46:46 PM »
There is no payment for the table. I think there will be a limit on the amount people can bring, but Arch needs to clarify that and put it into the description.

Arch will also update the page with information as we figure it out. It's a first time doing it, so there will be kinks to work out. It's like the first year of the garage sale.

I don't think the list has anything to do with this. This is separate, anyone can bring things to sell.

Yes. You bring in your work the day of the convention, just like the garage sale. Basically: this is a garage sale style event for the artist alley. We'll see how it goes. :) If you sent it ahead of time we might lose your work/damage it. This way things are brought and sold weekend of with no worry of anything becoming lost or damaged.

Good questions, thank you. :)


Your welcome :)
I'd personally love to see the table given to more artists, or a poll vote to see what people would have preferred, but then again I also think it's ok to experiment. Maybe this will work and maybe it won't.

I would be concerned if collecting the artwork at the con would become chaotic at any point, and how that artwork would organized before/during/after being displayed.

There is also the 10% taken from peoples art.
I think it'd be beneficial to the convention and the artist to have some sort of
receipt to give the artist at the end of the day stating:
-how many prints sold
-profit made
-total after 10% taken out.

That way the artist can't come back claiming you took more out, etc such and such.
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Junai_no_alex

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Re: Community Art Table
« Reply #4 on: March 18, 2011, 09:32:21 PM »
Pretty much the coolest idea ever.
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Re: Community Art Table
« Reply #5 on: March 19, 2011, 01:04:56 AM »
So how many pieces can we sell each? I know it is first come first serve, but if we have a lot of different types of prints, what is the limit on the number of different ones we can sell? I know that there is a 15 count for each individual piece, but I want to see how many different types I could put out.

And also, will we be able to line up early if we get there before the scheduled time of registration for the art garage sale?

And could you tell us how many people could get in on this, or is it a secret? OuO/
Art is life itself, in which we the artists create. In a sense we are witches of our own worlds, controlling the movement of our pieces known as OCs and fan characters.

Oriana

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Re: Community Art Table
« Reply #6 on: March 19, 2011, 01:13:38 PM »

Your welcome :)
I'd personally love to see the table given to more artists, or a poll vote to see what people would have preferred, but then again I also think it's ok to experiment. Maybe this will work and maybe it won't.

I would be concerned if collecting the artwork at the con would become chaotic at any point, and how that artwork would organized before/during/after being displayed.

There is also the 10% taken from peoples art.
I think it'd be beneficial to the convention and the artist to have some sort of
receipt to give the artist at the end of the day stating:
-how many prints sold
-profit made
-total after 10% taken out.

That way the artist can't come back claiming you took more out, etc such and such.

The table would go to 1 artist. 1 or 2. This way, the table goes to MANY artists. It works better for a larger group of people. That's why we're trying it.

The art taking/giving may be chaotic, that's why Arch is trying to define how it will be given. She will post more procedures, etc, soon. Basically-- people can't just bring a stack of art and expect her to sort it/sell it. There will be policies (JUST like the garage sale...) We'll see how it goes. If the garage sale can do it, Art staff can figure it out too :)

I reiterate- JUST like the garage sale there will be receipts for sales so everyone knows clearly what happened money wise. Arch will make sure to make that as clear as possible in the description.

This is a garage sale for the alley. If you've ever done the vendor room garage sale, you'd know it's a tight ship that works really well for making money at the con :)

So how many pieces can we sell each? I know it is first come first serve, but if we have a lot of different types of prints, what is the limit on the number of different ones we can sell? I know that there is a 15 count for each individual piece, but I want to see how many different types I could put out.

And also, will we be able to line up early if we get there before the scheduled time of registration for the art garage sale?

And could you tell us how many people could get in on this, or is it a secret? OuO/

I spoke with Arch and we're thinking about limiting people to something like (SOMETHING being important, because this is a work in progress) ONE binder of prints (binder being any size but A binder with prints in like sleeves), or ONE shoebox of items.

The doors open at 9 AM for the artist alley drop off, I believe. You can line up as long as it doesn't get in the way of the registration area. This could be an issue given how tight the area already is, but we'll figure it out day of. People are usually very willing to work with us and help, so I'm not worried about the potential line issues. I have faith in the community; art will get there like goods get to the dealer's room :)

We're not setting a limit. Once the table is full, it's full. If room opens on the table, we'll take more. We're going to try to make sure it's full all weekend long. We are limiting the amount people can bring (we just haven't figured out how to say it/list it). I figure one table could fit like 20 binders of prints and we're stacking on a shelving unit so maybe like.. 10 shoeboxes? We'll have to wait and see what we can fit on a table.

Thank you for the questions. Arch and I are reading these and trying to work out the logistics. These questions really help us understand what you need for this to work. :)
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Foxy-Sierra

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Re: Community Art Table
« Reply #7 on: March 19, 2011, 04:21:25 PM »
Okay, thank you very much! I have the perfect binder, too X3

Thanks again! And do you think that this will become an annual event for artists who can't get a table? Or is that dependant on how well it goes this year?
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Zicora

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Re: Community Art Table
« Reply #8 on: March 19, 2011, 09:27:08 PM »
Hmm, I could work with the "One Shoe Box" worth of stuff. I make clay earrings, magnets, figurines, and such. Still would of loved the chance to do some face painting, but who knows... maybe I will still get a space. I am excited about the plans though, that way I can wander around con. (Maybe I'll run an event or two for something additional to do.)

Would it be possible to make a small display for my items?

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Re: Community Art Table
« Reply #9 on: March 20, 2011, 09:52:28 PM »
A small display is a good idea, but with emphasis on small. Again, the shoebox rule is a good standby. Assume you only have a square foot at absolute maximum for a display. We are going to try and display as much as possible and fair to everyone, so if your display can fit in a shoebox, you should be ok.

Keep the questions coming! This helps quite a bit.  :ThumbUp:

Okay, thank you very much! I have the perfect binder, too X3

Thanks again! And do you think that this will become an annual event for artists who can't get a table? Or is that dependant on how well it goes this year?

We would love for this to be an annual event, but how things go this year will definitely affect how the sale is run next year to be sure. It'll be a learning experience for everyone.
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Re: Community Art Table
« Reply #10 on: March 20, 2011, 11:20:13 PM »
Oh yeah, before I get carried away, what is the limit on the size of the binder, or do the binders have no limit as long as it is within reason?
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Re: Community Art Table
« Reply #11 on: March 21, 2011, 12:45:23 AM »
This is an awesome idea! Can't wait to see how it works out! Now I need to figure out how to fit 15 hats in a shoebox....
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Zicora

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Re: Community Art Table
« Reply #12 on: March 21, 2011, 07:28:48 AM »
Now I need to figure out how to fit 15 hats in a shoebox....

Chibi Hat rack? Umm, perhaps you could either have some sort of hat rack behind the table or something that fits within the dimensions of a sq. ft. (but perhaps could be taller?). Not art is all the same, so there is a great amount of size difference. Maybe have space behind the table for larger items (such as a hat rack), within reason.

I realize there is a first-come, first-serve basis for the table, but perhaps for the people who applied on time for a table could get a reservation for a small space that gets lost after a certain time and opens up to everyone else? Just a thought.

Oriana

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Re: Community Art Table
« Reply #13 on: March 21, 2011, 07:02:48 PM »
Oh yeah, before I get carried away, what is the limit on the size of the binder, or do the binders have no limit as long as it is within reason?

We talked the binders through and realized a *huge* problem. If we had 20+ binders.. how would people look through them? Would there be space? Or would they get shuffled about/ignored... (I really didn't think about that but it's true-- too many binders would mean people ignore them all together)

So we kind of amended it a bit. Arch is working on the best wording for it, so I'll let her post the details. Basically: we're not going to have 20+ binders anymore. But the binder idea IS being worked out. The shoebox idea is still a definite thought.

Arch is making the page as detailed as possible and these thoughts/questions are helping like whoa. :)

Chibi Hat rack? Umm, perhaps you could either have some sort of hat rack behind the table or something that fits within the dimensions of a sq. ft. (but perhaps could be taller?). Not art is all the same, so there is a great amount of size difference. Maybe have space behind the table for larger items (such as a hat rack), within reason.

I realize there is a first-come, first-serve basis for the table, but perhaps for the people who applied on time for a table could get a reservation for a small space that gets lost after a certain time and opens up to everyone else? Just a thought.

I wonder if Arch and Ian can work out some sort of display for behind the table... I don't know. But Ian is creative, he might try to work something out. If not for this year, for future years for sure.

Reserving table space is a little tricky because again- there were 60+ apps. 16 spots. So around 44 people didn't get in... How do we divide 1 table 44 ways and still have space for others? I think first come, first serve might be the only solution. And limiting amount of stuff.

I also think people who didn't get a space will be the first to arrive & bring stuff. That's just me though: if I didn't get a spot I would make sure to bring my stuff as soon as possible to this table. Is that inaccurate?

I'll keep checking this thread and talking it through with Arch & Ian. Glad the feedback seems overall pretty excited/positive :)
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Re: Community Art Table
« Reply #14 on: March 21, 2011, 09:04:06 PM »
I've updated the details, and you can check them out here:
http://www.portconmaine.com/index.php?option=com_content&view=article&id=46&Itemid=29

We would love to set space aside specifically for folks who applied but didn't make it to the Alley, but this would be almost impossible to keep track of. We're doing our best not to bite off more than we can chew with all of this, and in the interest of everything running smoothly, we need to keep things as simple as possible. Perhaps in future years we can consider budgeting space like this.

We had considered taking pieces for sale on Thursday during Alley Set-Up, but decided against it. We wanted to give the non-Thursday people a chance to bring their things in. We don't really know how popular this will be, but I know that a lot of people would be upset if the table filled up on Thursday.

Right now, the plan is that Art Staff will be building a cubby-hole structure on top of the table out of grid squares to maximize display space. Things like fleece hats will be clipped to this structure.

Receipts have always been in the plans. We wouldn't send you guys off without a summary of where your stuff went. ;) We'll have a printer and a laptop set up so that we can provide these to everybody as they pick up their earnings and leftover stuff.

Like Julie said, 20 binders really wasn't as great an idea as it sounded. We need to have room to leave the binders open on the table so that customers are encouraged to look through. If they're all closed, people won't know that they're supposed to go through and check them out. Instead, we plan on having 5 or-so. Alley Staff will provide these. People with prints must provide preview images in clear three-ring binder sleeves.

Thanks for the questions! It's great to have a chance to iron out some specifics before the convention comes around. The Staff will keep discussing this, and we'll consider any further questions that are posted here or sent my way.
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